Job Opportunity: Operations Assistant

The Opportunity:

Nurturing Minds seeks a part-time, 15 hours/week, contracted Operations Assistant that will report to the Operations Director. The Operations Assistant will provide administrative support for Nurturing Minds as well as perform various day-to-day operations, event planning, and administrative tasks. The Operations Assistant will be an integral member of Nurturing Minds' Team.

About Nurturing Minds:

Nurturing Minds is a U.S. based non-profit organization that provides financial and technical support to the SEGA Girls' School in Tanzania with a particular emphasis on girls who are poor, marginalized, and at risk of becoming involved in exploitative forms of child labor.

Position Responsibilities:

  • Take minutes at board meetings and some committee meetings. Share minutes with board members and advisors.

  • Keep records on board voting.

  • Maintain board and committee directory.

  • Create annual schedule for board and committee meetings.

  • Maintain and update database on regular basis.

  • Work with the Executive Director to create and distribute weekly organizational update to board members and advisors.

  • Send weekly fundraising updates to board members.

  • Handle accounts payable/receivable, including receiving the mail weekly from Nurturing Minds' P.O. Box in Newtonville, MA, and depositing donations into Nurturing Minds' bank account.

  • Enter online donations on a daily basis.

  • Enter check donations weekly.

  • Generate thank you letters to be signed by the Executive Director.

  • Help create, track and send invitations to fundraising events and parties.

  • Help to organize details of bi-monthly meetings of the board of directors and the executive committee, including two in-person meetings annually.

  • Other duties as assigned.

Work Environment:

  • Must be able to work at home with a space designated for Nurturing Minds, and meet once-weekly with Nurturing Minds staff in Newton, MA.

  • Must be physically and mentally capable of performing multiple tasks and able to function in a fast-paced environment.

  • This position may require lifting approximately, but not limited to, 40 pounds.

Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required to perform position responsibilities.

  • Education: High school diploma required. Bachelor degree preferred.

  • Experience: At least two years of direct/related experience.

Knowledge, Skills and Abilities:

  • Strong word processing skills, strong grammar and spelling, attention to detail.

  • Good communicator, written and verbal.

  • A proven record of working successfully with various technology tools, particularly database software. Experience in fundraising software preferred. Experience in GiftWorks Database desired.

  • Fluency in Microsoft Office Suite; solid experience with web and email contact technology and programs; interest in and experience with social media.

  • Ability to manage multiple projects at the same time while maintaining focus, close attention to detail and skill in prioritizing and meeting deadlines.

  • Strong communication, planning and organizational skills.

  • Superb inter-personal and relationship-building skills; ability to work collaboratively with a diverse group of board members, donors, and volunteers; must be comfortable interacting with different personalities spanning across the U.S. and Africa.

  • Some night and weekend work required.

  • A high level of integrity, respect for confidential nature of the work and extraordinary work ethic.

How to Apply:

Please submit your resume, three references, and a cover letter to info@nurturingmindsinafrica.org no later than Friday, June 7, 2019